AiGentTHE ENTIRE BACK OFFICE
One twin. Seven roles.
Each module is its own specialty, but they work as one twin, on shared data. They can be switched on one by one.
It matches incoming invoices to bank transactions, prepares the VAT return, and sends payment reminders on time, every item ready for bookkeeping, in an auditable way.
- Invoice to bank matching, automatically
- VAT summary prepared for approval
- Polite payment reminders, scheduled
It scores every incoming lead on behavior and data, instantly sends a personalized follow-up, and keeps the pipeline current, no inquiry goes cold.
- Lead scoring in real time
- Personalized follow-up emails
- Automatic pipeline updates
It brings orders, supplier confirmations and delivery dates together in one place, and triggers reordering before there’s a problem.
- Orders and confirmations in one view
- Automatic reordering below threshold
- Tracking supplier deadlines
It continuously watches stock levels, keeps the warehouse and webshop in sync, and reorders on schedule, no empty shelves, no dead stock.
- Warehouse–webshop sync
- Threshold-based reordering
- Protection against overselling
It answers incoming emails in your tone, escalates the important cases, and routes the rest to the right module.
- Replies in your style and signature
- Escalating cases that need a human decision
- Automatic routing to the right module
It launches and tends campaigns, runs A/B tests, and sums up spend, reach and conversion in a weekly report, even unsupervised.
- Campaign launches split by segment
- Automatic A/B test evaluation
- Weekly marketing report on one page
It updates product pages, maintains SEO and fixes broken links, so your website never falls behind reality.
- Product and price data in sync
- Automatic SEO meta updates
- Detecting and fixing broken links
It builds real-time dashboards and reports from every module’s data, flags anomalies, and puts the week’s key numbers on your desk by morning.
- Real-time cash flow and KPIs
- Executive summary, automatically
- Flagging anomalies with a recommendation
MORE MODULES
Document, quote and order handling, the full workflow in one place, handed to the twin.
It automatically sorts incoming emails, files attachments into the right folder, and sends a summary at the end of each day, important matters land in the right place instantly.
- Incoming email triage: Inquiries, Orders, Invoices, Issues, Other
- Attachments saved to the document library (Legal, Finance, HR, Sales)
- Daily summary: x incoming, y attachments, z new contacts
- WhatsApp voice note → instruction → calendar entry → reply
- Automatic CRM contact capture from correspondence
A short web form assesses the need, the AI follows up by email if something is missing, then assembles the quote from a template, with an optional approval step before sending.
- Web form: 5–10 specifying questions for needs assessment
- If answers are missing, the AI follows up by email
- Quote assembled from a template
- Optional approval step before sending
- Automatic follow-up email (e.g. weekly)
- Rejection → Opportunity Lost + archive · Order → next flow
This module is in development: it will run the process from order to fulfillment. Content coming soon.
coming soonLIVE COCKPIT
Seven specialties, one shared brain.
Behind the modules, seven specialised agents work under a JARVIS orchestrator, on shared data, in real time. The cockpit shows at a glance which area is active, watched or failing.
TWIN READY
Start your modules today.
Start with one, or switch on all seven: the twin works from there.